ProstoRenta

What are the benefits of automating the rental business?

Effective rental management of apartments and commercial properties requires accurate accounting, transparent processes, and organization. ProstoRenta was created as a tool to help both owners and management companies achieve stability, manageability, and sustainable growth. Before ordering our real estate rental software, we recommend learning about the key benefits of implementing it.

• Centralization of all processes. The system integrates everything related to real estate leasing into a single interface: property management, tenant management, contracts, payments, maintenance, and requests. This eliminates chaos and data duplication, making all processes streamlined and transparent.
• Minimizing human error. Thanks to automated calculations, notifications, reminders, and built-in logic, a rental CRM reduces the risk of human error. Forgotten charges and missed payments are eliminated, you respond to tenants' questions promptly, and the number of questions themselves is significantly reduced.
• Debt and payment discipline control. The program provides detailed control over each contract, providing access to payment history, late payments, accruals, penalties, automatic notifications, and reports. This allows for faster response to issues, easier payment control, and a reduction in accounts receivable.
• Increased tenant loyalty. The system supports convenient digital tenant communication channels: charge notifications, online payments, inquiries, repair requests, and access to payment history. Thus, automated rent accounting improves the customer experience and reduces the workload for managers.
• Scalability and growth without losing control. The program is designed for scalability – you can add new facilities, branches, employees, and users without having to restructure internal processes. Eliminate confusion in processes, documents, settlements, and tenant relations – with our program, everything remains under control.
• Reporting and analytics. Our rental accounting software generates reports on revenue, outstanding balances, facility occupancy, and employee performance. This information is available in real time and helps you make informed management decisions.
• Security and accessibility. All data is protected, stored centrally, and accessible only to authorized users. The program can be accessed from any device: PC, laptop, tablet, or smartphone, allowing you to manage your rental business remotely.
• Flexibility and customization. Prosto Renta can be tailored to the format and specifics of your business, from interface design to contract and payment logic. Integration with accounting, IP telephony, CRM, payment gateways, and other systems is possible. This program can be used for daily, hourly, or long-term rentals, for any type of property and payment method.

Rental Management Software Features

For comprehensive and effective rental business management, it's important not only to ensure process transparency but also to automate them with sophisticated functionality. When developing the program, we implement modules that enable systematic control over all aspects of this area - from property management to tenant interactions and analytics.

1. Property management. You can provide tenants with comprehensive information about all premises – both residential and commercial. Property cards can display not only basic parameters (area, floor, purpose) but also financial lease terms, current status, repair history, and technical inspections. Convenient 2D and 3D graphical visualization allows you to quickly navigate floor plans and make decisions about leasing, renewing, or vacating premises. Automated property leasing significantly reduces managers' time spent searching for information and planning space use.
2. Tenant management. Each tenant has their own profile, where all key information is collected: from contact information and documents to financial history and current settlements. This approach simplifies record-keeping and ensures transparency in relationships. The program allows managers to easily monitor outstanding balances, timely payments, and service quality, while management receives a comprehensive report on the tenant base.
3. Online tenant account. In the personal account, tenants can quickly access all necessary information, pay bills directly through integrated payment services, and submit requests for maintenance, cleaning, or repairs directly from the account. All requests are recorded in the system, can be automatically assigned to responsible employees, and tracked until closing.
4. Administrative Control. Management companies and property owners have access to a powerful administrative module that allows them to monitor space occupancy, cash flow, outstanding debt, tenant activity, and manager performance in real time. Reports are generated automatically and help identify trends, assess profitability, and optimize staff performance based on up-to-date data.
5. Electronic contract execution. All stages of the lease agreement process are completed digitally. The client selects a property on the property owner's website, registers in the system, and completes all required information. Signing can be done via electronic digital signature services, making the process quick, convenient, and legally binding - without paperwork or in-person presence.
6. Flexible customization and integration. Custom development of a property management automation program allows you to configure rental rules in accordance with internal regulations, enable necessary modules, and integrate the system with essential services. Visual interface customization is also possible. The dashboard structure, field set, block names, design, and branding can all be customized to match your corporate style. This level of flexibility allows the system to seamlessly integrate with your workflows and brand book, making it convenient for everyday use.
7. Mobile management app. Accessing the program from a mobile device opens up new possibilities for operational rental management. Employees can monitor properties and interact with tenants outside the office, receiving notifications and completing tasks in real time. Prosto Renta increases team mobility and decision-making speed, which is crucial in the dynamic real estate industry.

Advanced system capabilities on request

As part of a custom project, we can implement advanced functionality tailored to the specifics of your business. Advanced options include dynamic pricing based on seasonality or demand, automatic contract renewals and document template generation, multi-currency settlements, flexible notification scenarios, and integration with BI systems for building in-depth analytical reports. We can also implement modules for managing daily apartment rentals, subletting, per-unit costing, staff tasks, and control checklists. These capabilities transform the system into a fully-fledged platform for managing your rental business and strategic planning.

For example, a company manages several coworking spaces in different areas of the city, and rental rates vary depending on occupancy, time of day, day of the week, and season. As part of individual customization, a dynamic pricing module can be implemented into the system. This module will: increase prices during peak hours (e.g., from 9:00 AM to 1:00 PM on weekdays); decrease prices during periods of low demand (evenings and weekends); offer customized discounts to new clients or for spaces with low occupancy; and calculate the optimal rate based on historical demand and payment data. Such algorithms will eliminate the need for manual rate adjustments. Managers will receive a flexible management tool, and clients will receive a transparent and fair pricing model.

Where is the rental management system applied?

Prosto Renta is suitable for both commercial and residential real estate rental management. Thanks to its modular architecture and flexible functionality, the system can be adapted to various rental business formats – from residential complexes to large multifunctional facilities.

• Shopping and entertainment centers. The system is used to automate the rental of retail pavilions, boutiques, food courts, and temporary zones. It provides transparent occupancy control, automatic invoicing, and centralized communication with tenants through personal accounts.
• Business centers and office complexes. The program is suitable for long-term and short-term leases of offices, meeting rooms, conference rooms, coworking spaces, and additional services such as parking spaces or storage units. The system allows you to manage contracts, payments, and access in a single interface.
• Residential properties. The program enables convenient rental management of apartments, flats, and multi-unit buildings. It supports tenant registration, automated contract processing, and integration with online payment of rent and utilities. The accounting program can be used for daily or long-term rentals.
• Warehouses and production facilities. The system is suitable for leasing logistics and warehouse space, hangars, and production units. It supports zone management, sectorization, subleasing, and flexible space usage settings.
• Coworking and flexible office spaces. This solution is effective for hourly or monthly rentals and integrates with booking and access systems. It tracks resident activity, automates billing, and generates occupancy reports.
• HoReCa facilities. The program can be used to manage the lease of premises for restaurants, cafes, kitchens, hotel rooms, and service areas. The management company gains full control over contracts, payments, and tenant requests.
• Multifunctional complexes (MFCs). The system is suitable for MFCs that combine retail, residential, office, and entertainment spaces. It allows for segment-based management, user role customization, and centralized control of all processes in a single interface.

The rental business management software is scalable and can support a single property or an entire network of locations in different cities or regions, with access rights, localized consideration, and centralized analytics.