OPEN HRM

Job, candidate, and team management system

Critical processes for any business include hiring, candidate management, and team management. When applications come from multiple sources, statuses are managed manually, and data is disjointed, the company loses speed, control, and money.

AVADA HRM is our own development that brings together candidates, vacancies, employees, and students in a single interface.

The system allows for a transparent and manageable workflow with personnel: from the initial response, internship, or training to the individual joining the team, starting work, and effectively distributing the workload.

AVADA HRM is more than just a contact database; it's a working tool that systematizes the flow of people and transforms a chaotic process into a manageable funnel.

The main feature of AVADA HRM

The key idea of the system is a single feed + statuses instead of disparate tools.

All work with candidates, employees, interns, and students takes place within a single system:

• Incoming requests are sent to the general feed
• All correspondence with the candidate is conducted within the system and is automatically sent to the original channel (Telegram, WhatsApp, email, etc.).
• then the person moves through statuses
• changes role if necessary (candidate → employee / intern / student)

Important: The system takes into account real business scenarios – a person can come not only to work, but also:

• for an internship
• for training / courses
• to the personnel reserve

This is a unified logic for working with people, regardless of the format of interaction.

This allows:

• don't lose candidates
• make decisions quickly
• work with the flow, not with individual contacts

Approach: Single flow + status management

AVADA HRM is built around a simple and effective logic: all people are integrated into a single system and then assigned to the appropriate scenarios.

Instead of disjointed tables, forms and correspondence:

• all applications are collected in one place
• each person has his own status
• the work process is transparent for the entire team

The system eliminates the key problem of HR processes – loss of context and gaps between stages.

HRM system on the phone (PWA)

AVADA HRM is fully adapted for mobile devices and operates as a PWA (Progressive Web App).

It means:

• the system opens as a mobile application
• no installation required from the App Store or Google Play
• works quickly and stably
• All interfaces are convenient for working from a phone

What does this mean in practice?

You can:

• receive requests in real time on your phone
• respond to candidates immediately (Telegram / WhatsApp / email)
• manage statuses
• control the hiring process
• quickly open cards and see history

Manager or HR:

• sees new applications immediately
• answers directly from the phone
• doesn't lose speed even outside the office

Especially convenient for those who don't sit at a computer

The system is ideal for:

• recruiters with a large flow of candidates
• executives who are often in meetings or on the move
• construction managers (work on site)
• logistics and production (field work)
• retail and network business (between points)

What it looks like in reality

• the candidate writes on Telegram or WhatsApp
• the application is immediately entered into the system
• you see it on the phone
• open the card
• reply to the candidate in the channel from which he came without logging out
• Change the candidate's status if necessary.

Result

• faster response to candidates
• fewer lost applications
• the hiring process doesn't get stuck outside the office
• the team works at the same pace all day

AVADA HRM is a full-fledged mobile HRM system, not just an adaptive interface.

AVADA HRM capabilities

AVADA HRM is a full-fledged HRM system that covers key processes of recruitment, accounting, and work with people.

1. Incoming Request Management Center

The main working unit of the system is a single feed where all candidates and applications are received.

The following are received here:

• responses from the website (vacancies, courses, internships)
• applications via forms
• email inquiries
• messages from Telegram
• WhatsApp messages
• contacts added manually

All channels are combined into one interface.

Each entry contains basic information:

• who is this person
• where did you come from?
• what interests him
• history of communication

This allows the team to:

• instantly see new requests
• quickly open cards
• start working immediately

Important: You can communicate directly from the system – reply via Telegram, WhatsApp, or email without switching between services.

The ribbon replaces several tools at once and becomes a single sign-on to the system.

2. Working with candidates (recruitment funnel)

The candidate section is a structured database broken down by status.

Candidates are grouped into stages:

• new
• at work
• under consideration
• perspective
• rejected

This gives:

• full transparency of the funnel
• control over the hiring process
• understanding team workload

HR specialists can quickly navigate:

• who requires attention
• who is “stuck” at the stage
• where there are bottlenecks

3. Transfer of a candidate to an employee/intern/student

Once a person passes the selection, he does not need to be transferred to another system.

Just change your status and it will:

• becomes an employee
• or transferred to an intern
• or becomes a student (if it is training)

This preserves the entire history:

• response
• selection stages
• communication

Unlike traditional solutions, there is no gap between recruiting, training and team management.

4. Employee management

The employee section is a separate section of the operating team.

Allows:

• see the current composition
• separate candidates and employees
• maintain centralized records

The system becomes not only an HR recruitment tool, but also a basis for team management.

5. Working with students and interns

AVADA HRM supports a separate scenario – training and internships.

If a person comes:

• on the course
• for an internship

he is assigned the corresponding role:

• student
• intern

It is placed in a separate section with the ability to track its progress.

This is especially convenient for:

• educational products
• internal academies
• training of specialists within the company

The system combines recruitment and training in one tool.

6. Job posting management

A separate section of the system is vacancies.

Here you can:

• create vacancies
• tie candidates
• track the flow for each position

This gives:

• a transparent picture of hiring
• understanding who is going to what position
• control over each vacancy

7. Two work formats: list and board

For ease of use, the system supports two modes:

List
Classic format for viewing and managing data.

Board (kanban)
Visual format:

• statuses in columns
• drag&drop control
• fast process control

Board is especially convenient when there is a large flow of candidates and vacancies.

8. Team workload management

Additionally, a separate board has been implemented to manage employee workload.

Functionality:

• team building
• distribution of employees among teams
• one person can participate in several teams
• display loading in each of the commands

The system shows:

• current workload of employees
• distribution of tasks
• overloaded or underloaded resources

This allows:

• distribute people efficiently
• manage teams in real time
• avoid overloads and downtime

9. Flexible status settings

The system allows you to configure:

• candidate statuses
• employee statuses
• vacancy statuses
• status of students and interns

This allows HRM to be adapted to any process:

• classic recruiting
• project hiring
• education
• internal programs

10. Integration with the website and channels

AVADA HRM connects to the site

How does this work:

• a connection is created
• The site sends requests directly to the system

Additionally:

• Telegram, WhatsApp, and email are connected
• all messages are entered into the system
• all communication is conducted from one interface

As a result:

• applications are automatically sent to HRM
• no need to transfer data manually
• the number of errors is reduced
• incoming flow processing is accelerated

11. Additional features

The system also includes:

• internal chats for the team
• statistics on incoming requests
• personal links for employees

These tools simplify daily work and increase the speed of interaction within the team.

Where is AVADA HRM used?

The system is suitable for a wide range of businesses and scenarios involving people flow, hiring, training, and team management.

HRM system for recruiting agencies

Recruiting agencies work with a large number of vacancies and candidates at the same time.

AVADA HRM allows you to:

• maintain a unified database of candidates
• quickly match candidates with vacancies
• control the recruitment funnel for each project
• keep a complete history of communication

Result:

• acceleration of filling vacancies
• reducing candidate losses
• transparent work of the recruiting team

HRM system for maritime and crewing companies

Working with crews requires constant monitoring of the candidate base, rotation, and statuses.

AVADA HRM allows you to:

• maintain a structured database of sailors
• track statuses (available / on flight / reserve)
• quickly return to candidates from the database
• store interaction history

Result:

• acceleration of crew formation
• control of the personnel reserve
• fewer errors when selecting

HRM system for logistics and transport

Logistics is characterized by a constant flow of candidates and a high hiring rate.

AVADA HRM allows you to:

• accept applications from all channels in one place
• quickly process responses (including from a phone)
• control the selection stages

Result:

• reduction of hiring time
• fewer “lost” candidates
• stable staffing

HRM system for construction companies

In construction, it's not just about hiring people, but also about managing crews and workloads.

AVADA HRM allows you to:

• manage candidates and employees in one system
• form teams and brigades
• track employee workload
• distribute people among objects

Result:

• resource control
• reduction of downtime
• more effective people management

HRM system for IT companies and digital agencies

Here, hiring and project-based workload of employees is complex.

AVADA HRM allows you to:

• build a multi-stage hiring funnel
• save the entire candidate history
• manage employee workloads on projects
• see a person's participation in multiple teams

Result:

• transparent recruiting
• resource control
• quick selection for projects

HRM system for educational platforms and online schools

It is important to manage not only applications, but also training.

AVADA HRM allows you to:

• manage students, interns, and candidates in one system
• Track your progress: Application → Training → Internship → Hiring
• manage the flow of students

Result:

• a single system instead of several tools
• increasing conversion from training to hiring
• full process control

HRM system for manufacturing companies

Production requires rapid and massive hiring.

AVADA HRM allows you to:

• handle a large influx of candidates
• quickly transfer people into employees
• control the selection stages

Result:

• accelerate hiring
• reducing the burden on HR
• a stable flow of personnel

HRM system for retail and online business

The networks operate with multiple locations and constant hiring.

AVADA HRM allows you to:

• centralize hiring across all branches
• see vacancies and candidates in one system
• process applications quickly

Result:

• unified HR standard
• network-wide control
• acceleration of position closing

HRM system for service companies

The service business requires speed and work with line personnel.

AVADA HRM allows you to:

• quickly accept and process applications
• communicate from one system
• control the funnel

Result:

• high reaction speed
• fewer candidate losses
• a stable flow of personnel

An HRM system for startups with rapidly growing teams

Startups scale quickly and require a flexible system.

AVADA HRM allows you to:

• build hiring processes from scratch
• avoid losing candidates as the flow grows
• adapt the system to changes
• control team loading

Result:

• rapid and controlled growth
• no chaos in hiring
• scalable HR system

In all these cases, the system solves one key problem: managing the flow of people and teams without losing control, speed, and context.

Custom development of an HRM system

If standard logic is not enough, we develop HRM solutions tailored to business needs.

It is possible to implement:

• custom recruitment funnels
• complex statuses
• integration with CRM / ERP /websites
• automation of application processing
• roles and accesses

We create systems tailored to real-world processes – without unnecessary functionality and with a focus on efficiency.

Start implementing AVADA HRM

AVADA HRM is a tool that brings order to people work and makes processes manageable.

If you want:

• speed up hiring
• don't lose candidates
• build a transparent funnel
• unite HR, training, and teams
• control employee workload

– We will help you implement or develop a system for your business.

Contact us to discuss your project.